Adding Vehicles
Register, manage, and maintain the vehicles in your MXBS fleet.
Overview
The Fleet page shows all vehicles registered under your operator account in a table or card view. Keeping your fleet up to date ensures MXBS can accurately calculate your capacity for trip requests and instant quote requests.
Fleet Count and Trip Matching
MXBS uses your active fleet count to determine whether you can fulfill incoming trip requests and instant quote requests. Inactive or missing vehicles reduce your eligibility for new opportunities.
Adding a Vehicle
Open the Add Vehicle Form
Click Add Vehicle in the top-right corner of the Fleet page.
Enter Make, Model, and Year
Type the manufacturer name (Make), model name (Model), and the model year of the vehicle.
Select Vehicle Type
Choose from the Vehicle Type dropdown. This determines which trip slots the vehicle can be assigned to. See Vehicle Types for the full list. Vehicle type cannot be changed after saving.
Enter Passenger Capacity
Enter the maximum passenger capacity for this specific vehicle. This is used in assignment validation to ensure total capacity meets the trip's passenger count.
Enter License Plate and VIN
Enter the vehicle's license plate number. The VIN (Vehicle Identification Number) is optional but recommended for record-keeping.
Select Color
Choose the vehicle's exterior color from the color picker or enter a custom color description.
Select or Enter a Depot
Associate the vehicle with an existing depot from your account, or enter the depot address directly. The depot represents where the vehicle is based when not on a trip.
Select Amenities
Check all amenities this vehicle offers:
- WiFi
- Air Conditioning
- Restroom
- Power Outlets
- Entertainment System
- ADA Accessible
- Luggage Space
- Reclining Seats
Enter Notes
Add any internal notes about the vehicle (e.g., maintenance history, special equipment, restrictions).
Save
Click Save. The vehicle is added to your fleet and immediately available for assignment on non-conflicting trip dates.
Adding Photos
Open any vehicle in your fleet to access the Photos tab. From there you can:
- Upload images — select one or multiple photos at once.
- Sort photos — drag and drop to reorder. The first photo is used as the vehicle's primary image in bids.
- Delete photos — remove individual images using the delete icon on each photo thumbnail.
Active and Inactive Vehicles
Each vehicle has an Active / Inactive toggle on its detail page.
- Active — the vehicle appears as an option in trip assignments and counts toward your fleet capacity.
- Inactive — the vehicle is hidden from assignment options and does not count toward your available capacity. Use this for vehicles that are under maintenance, awaiting inspection, or permanently retired.
Editing a Vehicle
Click any vehicle in the fleet table or card view to open its detail page, then click Edit to modify its details. All fields except Vehicle Type can be updated after initial registration.
Deleting a Vehicle
The Delete option is available on a vehicle's detail page only if the vehicle is not currently assigned to any in-progress trip. Vehicles with active assignments must have those assignments removed before deletion is permitted.